Free California Lead Paint Disclosure

A California lead paint disclosure is the federally mandated form a landlord delivers to a prospective tenant before any lease of residential property built before 1978. It carries the fixed federal lead warning statement, states the lessor’s actual knowledge of lead-based paint and hazards, lists the records being handed over, documents the tenant’s receipt of the EPA pamphlet Protect Your Family From Lead in Your Home, captures any agent’s acknowledgment, and is signed and dated by every party. Authority is 42 U.S.C. 4852d (Section 1018 of Title X, the Residential Lead-Based Paint Hazard Reduction Act of 1992), implemented at 40 CFR Part 745 Subpart F (EPA) and 24 CFR Part 35 Subpart A (HUD). California imposes no separate lead paint disclosure statute on landlords — the disclosure duty here is purely federal, and California’s own Department of Public Health says as much. What California does add is a genuine condition-and-repair regime: Health & Safety Code 17920.10 makes lead hazards a code violation, and Civil Code 1941.1 routes that straight into the landlord’s repair duty, as covered in our California habitability laws guide. Generate the form below, then read on for exactly what the rule requires.

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California lead paint disclosure overview

The lead paint disclosure — often called the Section 1018 disclosure, after the 1992 statute that created it — is the formal federal notice a California landlord delivers to a prospective tenant for any residential property built before 1978. It does four things in one document.

First, it puts the tenant on notice of potential lead exposure through the federally mandated lead warning statement, the fixed language at 40 CFR 745.113(b)(1) that must be attached to or included within the lease.

Second, it transmits the lessor’s actual knowledge of lead-based paint or hazards in the dwelling. The lessor picks one of exactly two positions: known lead-based paint or hazards are present, with a description of what is known; or the lessor has no knowledge of lead-based paint or hazards in the housing. There is no third box, and there is no “maybe”.

Third, it transmits any reports the lessor holds from prior inspections, risk assessments, or hazard-reduction work. The lessor either provides copies of all available records and lists them, or affirmatively states that no reports or records exist.

Fourth, it documents the tenant’s receipt of the disclosure and of the EPA pamphlet. The signed acknowledgment is the landlord’s primary defence in any later EPA or HUD inquiry or private civil action.

The disclosure is not optional and the duty is not waivable by agreement. A pre-1978 California rental leased without one exposes the landlord to government civil penalties and to a tenant’s private action for triple damages plus fees. Compliance takes fifteen minutes; non-compliance is the most expensive paperwork failure in pre-1978 rental practice. Before you sign anyone into that unit, it is also worth running proper California tenant screening under the rules that apply to the application itself.

Not for disclosure. California has no state lead paint disclosure statute for landlords, and this page will not invent one. Every element of the disclosure duty described here comes from federal law: 42 U.S.C. 4852d, 40 CFR Part 745 Subpart F, and 24 CFR Part 35 Subpart A.

You do not have to take our word for it. California’s own Department of Public Health names no such statute. The CDPH Childhood Lead Poisoning Prevention Branch publishes a page titled “Real Estate Disclosure and Notification”. For the disclosure duty itself it describes the federal rule — 24 CFR Part 35 and 40 CFR Part 745. It then sets out what landlords must document in three items: that they told the renter about known lead hazards, made records available, and gave the renter the EPA pamphlet. Nowhere does it identify a California lease disclosure statute, because there is none to identify.

Be precise about what that page does and does not say, because it is the origin of most of the confusion. It makes two California-specific gestures, and neither is a lease disclosure duty. It points to “Civil Code, Sections 1102 to 1102.15” — the Real Estate Transfer Disclosure Statement, a sales instrument that does not reach an ordinary residential lease (Myth 2 below). And it notes that “California has specific requirements on lead in housing” and that the “presence of lead hazards may make your property untenable or subject to penalties” — which is precisely the H&SC 17920.10 and Civil Code 1941.1 habitability regime set out below. The state’s own agency, in other words, points a California landlord at habitability, not at a disclosure form.

This matters because the California-flavoured content on this topic is unusually wrong. Two claims circulate widely, and both fail against the actual statutory text as applied to a lease.

So what does California contribute? Three real things, and they are worth knowing precisely because they are not disclosure duties — they bite in different places and at different times.

• Lead hazards as a code violation — H&SC 17920.10. California defines lead hazards and treats their presence as a housing-code violation. Unlike the federal disclosure rule, it has no pre-1978 cutoff and no exemptions for studios or short leases.
• Lead hazards as untenantability — Civil Code 1941.1(a). The bridge. A dwelling is untenantable if it “is a residential unit described in Section 17920.3 or 17920.10 of the Health and Safety Code”. That pulls a lead hazard directly into the landlord’s Civil Code 1941 duty to repair.
• Lead-related construction work — H&SC 105255, 105250, and Labor Code 6716. California regulates how the work is done and who may do it, layered on top of the federal renovation rule.

Because the disclosure obligation is federal rather than state-specific, the same form applies to a rental in any state — our federal lead-based paint disclosure form is the generic version of the California form on this page. What changes across state lines is the overlay, not the disclosure.

Most guides list “three things” a landlord must do. The regulation is more precise than that. 40 CFR 745.113(b) requires six distinct elements in the lease or an attachment to it. A disclosure missing any one of them is defective, regardless of how professional the form looks. This is the checklist to audit your own paperwork against.

Note what is not in that list: no inspection window, no testing requirement, no filing with any agency, and no obligation to remediate. The rule is an information-transfer rule. It makes you tell the truth about what you know and hand over what you hold; it does not make you go looking. (Template sites that promise to show you “how to file your California lead paint disclosure” are describing a step that does not exist. Nothing is filed anywhere. You deliver it, you both sign it, you keep it.)

“Target housing” is the federal term for property subject to the rule. The definition at 40 CFR 745.103 is residential dwellings constructed before 1 January 1978, subject to the narrow exclusions in the next section.

Why 1978 — and which 1978 date actually governs. The operative cutoff comes from the definition itself: 40 CFR 745.103 defines target housing as housing constructed prior to 1978, meaning construction before 1 January 1978. The historical reason that year was chosen is the Consumer Product Safety Commission’s ban on lead-containing paint at 16 CFR 1303.1 — but that ban applies to paint manufactured after 27 February 1978, which is not the same date. Competing pages routinely merge the two and report the CPSC ban as effective 1 January 1978. It was not. The distinction has no practical effect on your compliance answer, because the construction cutoff in 745.103 is what decides coverage, but it does tell you which cite to trust: for whether your unit is covered, read 745.103, not the CPSC rule. Housing constructed from 1 January 1978 onward sits outside the disclosure regime entirely.

How to verify the build year in California. The county assessor’s record is the fastest authoritative source, and every California county publishes it. The original certificate of occupancy, the building permit file, and title records also establish it. The lessor carries the burden of correctly identifying target housing — “I think it was around 1980” is not a defence, and a guess that turns out wrong is a knowing violation waiting to happen.

Renovation does not reset the clock. A 1962 building stripped to the studs and rebuilt in 2001 is still target housing. The original construction date controls, not the date of the most recent renovation. This trips up owners of heavily rehabbed older stock constantly.

Common areas in multi-unit buildings. If the building predates 1978, the disclosure scope reaches the common areas as well as the leased unit — hallways, stairwells, porches, laundry rooms, and shared storage. This has a practical consequence for records, covered below: a building-wide evaluation is disclosable to every tenant in the building, not just the one whose unit it sampled.

California context. California has one of the largest pre-1978 rental stocks in the country. Substantial parts of San Francisco, Oakland, Los Angeles, Long Beach, Sacramento, San Diego, Pasadena, and Berkeley predate the trigger, and much of the state’s older stock has been subdivided, rehabbed, and converted repeatedly — which is exactly the fact pattern that produces wrong answers, because the renovation date is the one everybody remembers and the construction date is the one that governs. Portfolio owners with mixed-vintage holdings get caught most often, because the compliance answer differs unit by unit. When in doubt, verify against the assessor record rather than relying on an exemption.

Even pre-1978 property can fall outside the rule. The carve-outs are narrow, and they come from two different places in the regulation — which is why competing lists of “the lead paint exemptions” disagree with one another. Some are exclusions written into the definition of target housing at 40 CFR 745.103: a unit that meets one of those was never target housing in the first place. The others are transaction-level exemptions listed at 40 CFR 745.101: the housing is target housing, but this particular deal is outside the subpart. The compliance answer is often the same either way, but knowing which provision governs tells you which text to read and which facts matter.

• Housing built in 1978 or later (40 CFR 745.103). Not target housing at all.
• 0-bedroom dwellings (40 CFR 745.103, definitional). A dwelling in which the living area is not separated from the sleeping area — the definition expressly includes efficiencies, studio apartments, dormitory housing, military barracks, and rentals of individual rooms in residential dwellings. This exclusion is now conditional: under 40 CFR 745.103 as amended effective 13 January 2025 (89 FR 89416), a 0-bedroom dwelling is target housing when a child under six resides or is expected to reside there — the same child condition that governs the elderly/disabled limb. See the warning below; it was unconditional before the amendment, and older charts still show studios as categorically exempt.
• Housing for the elderly or persons with disabilities (40 CFR 745.103, definitional), where the housing is designated as such — unless any child who is less than 6 years of age resides or is expected to reside there. Since the 13 January 2025 amendment this limb and the 0-bedroom limb both carry the child condition.
• Short-term leases of 100 days or less (40 CFR 745.101(c)), where no lease renewal or extension can occur. Vacation and short-term rentals typically qualify; a month-to-month tenancy does not, because it renews.
• Certified lead-free housing (40 CFR 745.101(b)). Property inspected by a certified inspector and found free of lead-based paint. Retain the certification; it is the only proof of the exemption. In California, note the state overlay: CDPH advises that under California’s Lead-Related Construction Work Practice Standards, Inspector/Assessors must be state-certified.
• Qualifying lease renewals (40 CFR 745.101(d)). A renewal of an existing lease where the lessor has previously disclosed all information required under 745.107 and where no new information described in 745.107 has come into the lessor’s possession. Watch the cross-reference: 745.101(d) points at 745.107, not at 745.113(b); pages that cite 745.113(b) here have followed the wrong thread. If anything new reached you, the exemption is gone.
• Foreclosure sales (40 CFR 745.101(a)). Exempt — but note this is a sales exemption, and it is the one most often misread on rental pages. A purchaser at foreclosure who then leases the pre-1978 property owes the tenant the full disclosure.

Federal law requires the lessor to give the prospective lessee the EPA pamphlet Protect Your Family From Lead in Your Home before any lease obligation attaches. This is a separate duty from the disclosure form, and failing it is a separate violation supporting independent damages. Handing over a beautifully executed disclosure without the pamphlet is a violation. CDPH lists it as one of the three things a California landlord must be able to document.

Where to get it. The pamphlet is published jointly by EPA, HUD, and the Consumer Product Safety Commission and is free at epa.gov/lead. It is available in English, Spanish, and additional languages. EPA refreshed the pamphlet in recent years; deliver the current edition rather than a decade-old PDF sitting in your templates folder.

Language. The disclosure must be provided in the language of the contract. An English lease takes the English pamphlet; a Spanish lease takes the Spanish edition. This is not a technicality in California, where a large share of tenancies are negotiated in Spanish and where Civil Code 1632 already requires certain contracts negotiated primarily in Spanish, Chinese, Tagalog, Vietnamese, or Korean to be delivered in that language. Match the pamphlet to the lease, not to the conversation.

Delivery. Hand delivery with the lessee initialing receipt is the gold standard. Electronic delivery is permitted subject to the E-SIGN conditions covered below. What does not satisfy the rule is pointing at a website: posting a link is not delivery. The pamphlet must be transmitted as a complete document, on paper or electronically.

Existing tenants. The leasing disclosure duty attaches to new leases, not to sitting tenants mid-term. There is one important exception, and it is the renovation rule: if you disturb paint in an occupied pre-1978 unit, the occupants must receive the lead hazard information regardless of when their lease started. That is covered in the renovation section below.

The rule does not require you to test for lead, and it does not require you to remove it. EPA states this plainly: the disclosure rule does not require sellers or landlords to test or remove lead-based paint or lead-based paint hazards, and it does not cancel leasing or sales contracts. It is a disclosure rule, not an abatement rule.

The standard is actual knowledge, not constructive knowledge and not a duty to investigate. If the unit has never been tested and you hold no reports, “no knowledge” is the honest, lawful answer, and checking it exposes you to nothing.

The trap is the opposite direction. “No knowledge” becomes fraud when you actually know something:

• You hold a risk assessment, inspection report, or abatement record for the unit or the building.
• A previous tenant’s child had an elevated blood-lead result traced to the unit.
• A code-enforcement notice, insurance report, or contractor flagged deteriorated paint.
• You know the property was tested and the report is inconvenient, so you never collected it.

Note the asymmetry the rule creates. Testing is optional; disclosing is not. A landlord who tests and finds lead must disclose it, and many owners conclude — rationally — that they would rather not know. That is lawful. What is not lawful is knowing and papering over it, because 42 U.S.C. 4852d(b)(3) attaches its treble-damages remedy to knowing violations, and a fact-finder deciding what you knew will look at every document in your file.

This is the most widespread error on the lead-disclosure internet, and it is worth being precise about, because form vendors routinely bolt a “10-day inspection opportunity” checkbox onto rental disclosures — and some pre-tick it on the landlord’s behalf, which manufactures a tenant acknowledgment of a right that does not exist.

Read the regulation. 40 CFR 745.110(a) provides that before a purchaser is obligated under any contract to purchase target housing, the seller shall permit the purchaser a 10-day period (unless the parties mutually agree, in writing, upon a different period of time) to conduct a risk assessment or inspection for the presence of lead-based paint and/or lead-based paint hazards. Purchaser. Seller. Purchase. Every operative noun is a sales noun. The statute behind it, 42 U.S.C. 4852d(a)(1)(C), reads the same way.

Now read the lessor rules. 40 CFR 745.113(b) — the six elements listed earlier — contains no inspection-opportunity item. Neither does the EPA lessor disclosure form. The received-or-waived language that keeps appearing on rental forms comes from 40 CFR 745.113(a)(5), which sits in the seller subsection. That is the mechanical origin of the error: somebody copied the sales attachment, swapped “purchaser” for “lessee”, and shipped it.

California’s own agency draws the same line. CDPH’s real-estate disclosure page lists what sellers must document and what landlords must document as two separate lists. The seller list includes “gave the buyer 10 days to inspect for lead”. The landlord list has three items — told the renter about known hazards, made records available, gave the renter the pamphlet — and no inspection window at all. When the state health department’s landlord checklist omits an item its seller checklist includes, that is not an oversight.

What this means for you. A California landlord owes a prospective tenant no statutory inspection window. You may offer one voluntarily, and doing so is a reasonable gesture for a tenant who asks — but that is a courtesy you are choosing to extend, not a right the tenant holds. Do not describe it as a federal right, and do not put a checkbox on your disclosure asserting the tenant received or waived a right the rule never gave them. A form that documents a fictitious waiver is worse than one that stays silent: it is an inaccurate statement on a document every party signs certifying accuracy. The generator on this page will not print such a line.

Complete the fields below to generate a federally compliant California lead paint disclosure. The generated PDF reproduces the lead warning statement, the lessor’s disclosure items, the lessee’s acknowledgment items, the agent’s acknowledgment, and the certification of accuracy with signature and date lines for each party.

40 CFR 745.113(c) requires the lessor to retain a copy of the completed disclosure for no less than three years from the commencement date of the leasing period. That is the entire legal requirement, and it is also the single highest-leverage thing in this whole guide, because the signed disclosure is the only artefact that proves you complied.

Think about how a lead dispute actually unfolds. A tenant alleges no disclosure. There is no agency database to consult; nothing gets filed anywhere. The dispute reduces to whether you can produce a signed document. If you can, the claim usually ends. If you cannot, you are defending a knowing-violation allegation with your word against theirs, and the statute puts treble damages and fee-shifting on the other side of that argument.

What belongs in the file:

• The executed disclosure with every party’s initials, signatures, and dates.
• A note identifying which pamphlet edition was delivered, and how.
• Copies of every record and report you handed to the lessee.
• The lease itself, if the disclosure was inserted rather than attached.
• For electronic delivery: the consent record and the delivery/access log.

The rule itself addresses what the three years does not do. 40 CFR 745.113(c)(2) provides that the recordkeeping requirement “is not intended to place any limitations on civil suits under the Act, or to otherwise affect a lessee’s or purchaser’s rights under the civil penalty provisions of 42 U.S.C. 4852d(b)(3).” Read that carefully, because it is the sentence that should govern your retention policy: three years is how long you are required to keep the file. The regulation expressly declines to let that period limit civil suits or affect the lessee’s rights under 4852d(b)(3). A landlord who shreds the file on the three-year anniversary has discharged the duty to retain while keeping every bit of the liability that file would have defended.

Practical retention advice. Three years is a floor, not a target. California’s limitation periods for the underlying claims run longer than three years, and a lead-poisoning claim brought on behalf of a minor can surface many years after the tenancy ends — California tolls the limitations period during minority, so a child exposed at two can have a claim alive well into adulthood. Retention is nearly free; destroy the file on the three-year anniversary and you have optimised for the wrong risk. Keep it for the life of ownership and hand the file over at sale.

Electronic disclosure and e-signature are permitted. The signed electronic disclosure is the same legally binding document as a paper one, under the Electronic Signatures in Global and National Commerce Act, 15 U.S.C. 7001. Almost no competing guide states the conditions EPA attaches, so here they are.

If you provide the required disclosure information electronically, EPA expects you to give the tenant:

• A clear statement of the right to receive paper documents. Electronic delivery is the tenant’s option, not your default imposition.
• The procedure to withdraw consent, and the consequences of withdrawing. Spelled out, not implied.
• How to access and retain the electronic records. A file the tenant cannot open or keep has not been delivered.
• Consent demonstrating they can actually access the materials. You need affirmative consent showing the tenant can receive the forms in the format you are using.

The underlying principle: the use of electronic technology must give the tenant complete access to all disclosure materials. A portal link buried in a welcome email, a PDF the tenant cannot download, or an e-sign flow that shows the signature page without the pamphlet all fail that test even though a signature comes back.

Retention is identical. Three years, same as paper — but electronic records need a real home. An e-signature vendor account you stop paying for is not a retention plan. Export the executed PDF and the audit trail into storage you control.

The disclosure rule governs leasing. A different set of rules governs work on the building, and California landlords routinely comply with the first while breaching the second. This is where California genuinely diverges from a state like Florida — there are two layers here, federal and state.