🔑 Keys & Access Control Log
Track Every Key, Fob & Access Code Issued at Move-In
Track Every Key, Fob & Code Issued: Undocumented key issuance creates security vulnerabilities and disputes at move-out. This log tracks exactly which keys, remotes, fobs, and access codes were issued, to whom, and when — making it clear what must be returned at move-out. Unreturned keys can be deducted from the security deposit only if documented at move-in.
🏠 Property & Tenant
🔑 Keys Issued
📲 Fobs, Codes & Remote Access
Move-Out: All items listed above must be returned on the final day of the tenancy. Unreturned keys may be deducted from the security deposit. Failure to return all access items may require rekeying at tenant's expense.
✏️ Signatures
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Documenting every access item issued at move-in is essential for security and for deducting unreturned items from the security deposit. Without documentation, landlords cannot charge for missing keys at move-out.
Why This Documentation Matters
- Security: Know exactly what access exists to your property at all times
- Deposit deductions: Can only deduct for unreturned items that were documented at move-in
- Rekeying costs: Unreturned keys may justify rekeying charges against the deposit
- Smart locks: Even code-based access should be documented — record when codes were issued and updated
At Move-Out
Collect all items on this list before returning the security deposit. Items not returned should be deducted using the Security Deposit Itemization with the reasonable replacement or rekeying cost noted.
⚖ Legal Disclaimer
These forms are provided for informational purposes only and do not constitute legal advice. FCRA requirements are complex and strictly enforced — violations carry statutory damages of $100–$1,000 per violation plus actual damages and attorney fees. Fair Housing law prohibits discrimination based on protected characteristics. Apply screening criteria consistently to all applicants. Consult a qualified attorney before making screening decisions. See our editorial standards for accuracy details.
