Free New York New York Certification of Mailing
New York Certification of Mailing — Documents the certified and first-class mailings required to complete substituted or conspicuous-place service under RPAPL 735(1). Conform to New York Housing/Civil Court rules and NY RPAPL 735(1).
A New York certification of mailing documents the mailings required to complete service in a summary proceeding. Under RPAPL § 735(1), when service is made by substituted service or conspicuous-place (“nail and mail”) service, the petitioner must also mail copies of the papers to the respondent by both certified or registered mail and first-class mail within one day of the delivery/affixing. Service is not complete until the mailings are done and proof is filed. The certification records the date of each mailing, the address used, the class of mail, and the tracking/receipt numbers. Because timing is strict, errors here are a frequent basis for dismissal. This form does not replace legal advice.
New York Certification of Mailing at a Glance
Statute
NY RPAPL 735(1)
Court
NY Court
Filed by
Landlord / Attorney
Authority
NY RPAPL 735(1)
This is a legal filing — conform to local court rules
Court forms must conform to the rules of New York Housing/Civil Court and the applicable statute (NY RPAPL 735(1)). Filing requirements, formatting, fees, and service rules vary by court and change over time. This worksheet helps organize the required information; it is not a substitute for the official court forms or for legal advice. When in doubt, consult an attorney or the court clerk.
How to Use the New York Certification of Mailing
Identify when the disclosure is required
Confirm the prerequisite is met: substituted or conspicuous-place service was used and the required RPAPL 735(1) mailings must be documented.
Prepare the notice
Gather the underlying documents: lease, the notice served and proof of its service, and a rent ledger if applicable.
Provide the disclosure
Complete this worksheet with the parties, property, grounds, notice details, and relief sought.
Follow statutory timeline
Transfer the information to the official New York Housing/Civil Court form(s); pay the filing fee and file in the correct court/precinct.
Document the process
Arrange proper service of process on the tenant and file proof of service. Appear at the hearing.
Generate the New York Notice
Complete the fields below to generate a New York New York certification of mailing. Service should comply with per NY RPAPL 735(1) and New York Housing/Civil Court rules; retain proof of delivery.
Purpose
Documents the certified and first-class mailings required to complete substituted or conspicuous-place service under RPAPL 735(1).
1. Parties & Property
From (Landlord / Property Manager)
To (Tenant)
2. Filing Information
3. Notice Content
4. Signature
About This New York Notice
A New York certification of mailing documents the mailings required to complete service in a summary proceeding. Under RPAPL § 735(1), when service is made by substituted service or conspicuous-place (“nail and mail”) service, the petitioner must also mail copies of the papers to the respondent by both certified or registered mail and first-class mail within one day of the delivery/affixing. Service is not complete until the mailings are done and proof is filed. The certification records the date of each mailing, the address used, the class of mail, and the tracking/receipt numbers. Because timing is strict, errors here are a frequent basis for dismissal. This form does not replace legal advice.
New York Statutory Requirements
- NY RPAPL 735(1) governs the filing
- Valid predicate: substituted or conspicuous-place service was used and the required RPAPL 735(1) mailings must be documented
- Correct court / venue
- Complete petition/complaint contents
- Proper service of process with proof filed
- Filing fee paid
Delivery Methods
- File with the court clerk (e-file where required)
- Serve the opposing party per the applicable service rule
- File proof of service with the court
- Keep stamped copies of everything filed
Common Mistakes
- Filing before the predicate notice has expired
- Defective or improperly served notice
- Wrong court or precinct
- Incomplete description of premises or grounds
- Improper service of process
- Using self-help instead of the court process
Best Practices
- Confirm the predicate is satisfied (substituted or conspicuous-place service was used and the required RPAPL 735(1) mailings must be documented)
- Attach the lease and the served notice
- File in the correct court/precinct
- Describe parties, premises, and grounds precisely
- Effect proper service and file proof
- Never use self-help eviction
- Consult counsel for contested cases
Bottom line
A New York certification of mailing must rest on a valid predicate (substituted or conspicuous-place service was used and the required RPAPL 735(1) mailings must be documented) and conform to NY RPAPL 735(1) and New York Housing/Civil Court’s rules. Proper notice and proper service are the most common failure points. This worksheet organizes the required information but does not replace the official court forms or legal advice.
Frequently Asked Questions
What is a New York certification of mailing?
Documents the certified and first-class mailings required to complete substituted or conspicuous-place service under RPAPL 735(1).
What must happen before filing?
The predicate must be satisfied: substituted or conspicuous-place service was used and the required RPAPL 735(1) mailings must be documented. The matter proceeds under NY RPAPL 735(1) in New York Housing/Civil Court.
Which court handles this?
New York Housing/Civil Court, under NY RPAPL 735(1). File in the court for the location where the property sits.
Can I use this instead of the official court form?
No. This is an organizing worksheet. The official New York Housing/Civil Court form(s) and current local rules control. Use this to prepare, then complete the official forms.
What is the most common mistake?
Filing before the notice has expired, or defective/improper service of the notice or process. Both are avoidable with careful attention to dates and service.
Do I need a lawyer?
These proceedings are technical and the stakes are high. While self-representation is allowed, consulting an attorney (or New York Housing/Civil Court’s self-help center) is strongly recommended, especially if the case is contested.
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