Notice of Intent to Vacate
Professional Move-Out Letter for Tenants
RE: Notice of Intent to Vacate
Dear [Landlord Name],
This letter serves as formal notice of my/our intent to vacate the rental property located at [Rental Address].
I/We plan to vacate the premises on:
I/We will ensure the property is cleaned and all belongings are removed by the move-out date. Please contact me/us to schedule a final walk-through inspection.
Forwarding Address for Security Deposit Return:
Sincerely,
Important Move-Out Information
📋 Notice Requirements
Most leases and many state laws require 30-60 days’ written notice before moving out. Review your lease agreement to confirm the notice period required. Failure to provide proper notice may result in penalties or loss of your security deposit.
⏰ Timing Your Notice
The notice period typically begins when the landlord receives your written notice, not when you decide to move. Send your notice via certified mail or email with read receipt to have proof of delivery and the date received.
💰 Security Deposit Return
Most states require landlords to return security deposits within 14-60 days after move-out. Landlords may deduct for damages beyond normal wear and tear, unpaid rent, or cleaning costs. Request an itemized list of any deductions. Always provide a forwarding address.
🔍 Move-Out Inspection
Request a walk-through inspection with your landlord before moving out. This allows you to address any issues and document the property’s condition. Take photos or videos of the entire property, including appliances, walls, floors, and any existing damage.
🧹 Cleaning and Repairs
Clean the property thoroughly, including appliances, carpets, windows, and bathrooms. Repair any damage you caused (holes in walls, broken fixtures, etc.). You’re generally not responsible for normal wear and tear such as minor scuffs, faded paint, or worn carpets.
⚡ Final Utilities and Services
Contact utility companies to transfer or cancel services effective on your move-out date. Don’t shut off utilities before your final day if required by your lease. Keep confirmation records of cancellations and final bills.
🔑 Keys and Access
Return all keys, access cards, garage remotes, and any other property on or before your move-out date. Get a receipt confirming you returned all items. Some landlords may charge for unreturned keys or remotes.
📁 Keep Records
Make copies of this notice, your lease, move-in inspection reports, photos, receipts for repairs or cleaning, and all correspondence with your landlord. These documents may be necessary if disputes arise about your security deposit or other issues.
