📋 Free Rental Application Template for Landlords

Full legal name, date of birth, Social Security number, driver’s license number, and current contact information. This data is essential for running accurate background checks and verifying identity.

• Full legal name (as it appears on ID)
• Date of birth
• Social Security Number
• Government-issued ID number
• Phone number and email address

Complete addresses for the past 3-5 years with landlord contact information. This allows you to verify rental history and check for gaps that might indicate evictions or other problems.

• Current and previous addresses (3-5 years minimum)
• Dates of occupancy at each address
• Landlord/property manager names and phone numbers
• Monthly rent amount at each address
• Reason for leaving each residence

Current employer information and income details allow you to verify ability to pay rent. Most landlords require income of 2.5-3x the monthly rent.

• Current employer name and address
• Supervisor name and contact number
• Job title and length of employment
• Gross monthly income
• Additional income sources (if applicable)
• Previous employer (if less than 2 years at current job)

Bank account information and other assets demonstrate financial stability. This section is legally critical—false statements here can prevent debt discharge in bankruptcy.

• Bank name and account type
• Approximate balance or range
• Other assets (vehicles, investments)
• Outstanding debts or obligations
• Bankruptcy history (past 7 years)

Personal and professional references provide additional verification and character assessment beyond what appears in formal reports.

• Two or more personal references (non-family)
• Professional references
• Emergency contact information

Questions about pets, vehicles, smoking, occupants, and other factors that affect your property and lease terms.

• Number and names of all occupants
• Pets (type, breed, weight)
• Vehicles (make, model, license plate)
• Smoking status
• Prior evictions or lease violations
• Criminal history disclosure

Legal authorization for background checks and certification that all information is true. This section provides your legal protection.

• FCRA-compliant background check authorization
• Certification that all statements are true and complete
• Acknowledgment that false statements may be grounds for denial or eviction
• Applicant signature and date

Run the same screening report on every applicant who submits a complete application. Don’t pre-judge based on appearance, conversation, or assumptions.

Compare each application to its corresponding screening report. Note all discrepancies, matches, and areas requiring clarification.

Call employers to verify position, length of employment, and income. Request pay stubs, tax returns, or bank statements as documentation.

Speak directly with previous landlords (not just the current one, who may want to get rid of them). Ask specific questions about payment history, property care, and lease compliance.

Use the same criteria for every applicant: income-to-rent ratio, credit score, rental history, employment stability, and references. Document your evaluation.

Choose the most qualified applicant based on your documented criteria. If using “first qualified” approach, accept the first applicant who meets all requirements.