Free All-States Security Deposit Itemization
Security Deposit Itemization — Itemizes deductions from a tenant’s security deposit at move-out. Required by most state laws.
A security deposit itemization is a written statement of deductions taken from a tenant’s security deposit at move-out. Most state laws require the landlord to provide an itemized statement of deductions (with receipts or invoices for repairs / cleaning) along with any remaining deposit balance, within a statutory window (typically 14-60 days depending on state). Common allowable deductions: unpaid rent, damage beyond normal wear and tear, cleaning beyond reasonable condition, and unpaid utilities. Normal wear and tear is not deductible. Failure to provide proper itemization can result in forfeiture of deductions and statutory penalties.
All-States Deposit Itemization at a Glance
Statute
State Security Deposit Laws
Type
Deposit Itemization
Audience
Landlord / Tenant
Required
Required by statute
Itemize in writing within statutory window
Most state laws require landlords to provide an itemized statement of deductions and any remaining deposit balance within a specific time after the tenant vacates. All-States: see State Security Deposit Laws. Failure to provide proper itemization can result in forfeiture of deductions and statutory penalties (sometimes 2x or 3x the deposit).
How to Use the All-States Deposit Itemization
Identify when the disclosure is required
Determine the tenant’s move-out date and forwarding address.
Prepare the notice
Inspect the property using the move-in inspection checklist for comparison. Document any damage with photos.
Provide the disclosure
Gather receipts and invoices for any repairs, cleaning, or other deductions.
Follow statutory timeline
Prepare the itemized statement: list each deduction with description and dollar amount. Subtract from the original deposit. Show the balance returned.
Document the process
Send the itemized statement, supporting documentation, and any balance to the tenant within the statutory window. All-States: see State Security Deposit Laws.
Generate the All-States Notice
Complete the fields below to generate a All-States security deposit itemization. Service should comply with per statutory and best-practice requirements; retain proof of delivery.
Purpose
Itemizes deductions from a tenant’s security deposit at move-out. Required by most state laws.
1. Parties & Property
From (Landlord / Property Manager)
To (Tenant)
2. Itemization Details
3. Notice Content
4. Signature
About This All-States Notice
A security deposit itemization is a written statement of deductions taken from a tenant’s security deposit at move-out. Most state laws require the landlord to provide an itemized statement of deductions (with receipts or invoices for repairs / cleaning) along with any remaining deposit balance, within a statutory window (typically 14-60 days depending on state). Common allowable deductions: unpaid rent, damage beyond normal wear and tear, cleaning beyond reasonable condition, and unpaid utilities. Normal wear and tear is not deductible. Failure to provide proper itemization can result in forfeiture of deductions and statutory penalties.
All-States Statutory Requirements
- State Security Deposit Laws — statutory deadline applies
- Written itemized statement
- Supporting documentation (receipts, invoices)
- Balance returned with statement
- Sent to tenant’s forwarding address
- Deductions only for damage beyond normal wear and tear
- Statutory penalties for non-compliance (varies by state)
Delivery Methods
- By first-class mail to tenant’s forwarding address
- Certified mail with return receipt for proof of delivery
- Email if tenant has consented in writing (varies by state)
Common Mistakes
- Not providing itemization within statutory window
- Itemization not supported by receipts or invoices
- Deductions for normal wear and tear
- Vague deduction descriptions
- Not sending to tenant’s forwarding address
- No move-in inspection checklist to compare against
Best Practices
- Send within statutory window (verify state)
- Itemize each deduction with description and amount
- Attach receipts and invoices
- Deduct only for damage beyond normal wear and tear
- Compare to move-in inspection checklist
- Send to tenant’s forwarding address by mail
- Retain proof of delivery
Bottom line
All-States security deposit itemization must be written, itemized, supported by documentation, and delivered within the statutory window. Failure can result in forfeiture and statutory penalties. The move-in inspection checklist is the foundation for defensible deductions.
Frequently Asked Questions
What is a All-States security deposit itemization?
It is a written statement of deductions taken from a tenant’s security deposit at move-out. Required by State Security Deposit Laws for All-States.
When must it be delivered?
Within the statutory window after the tenant vacates. All-States: see State Security Deposit Laws. Failure to deliver within the window can result in forfeiture of deductions and statutory penalties.
What deductions are allowed?
Damage beyond normal wear and tear, unpaid rent, cleaning beyond reasonable condition, and unpaid utilities (if allowed in lease). Normal wear and tear is not deductible.
What is normal wear and tear?
Deterioration that occurs from ordinary use over time without negligence or abuse. Examples: minor scuffs on walls, faded paint, worn carpet in high-traffic areas. Examples not normal wear: holes in walls, pet stains, broken fixtures.
What if the tenant disputes a deduction?
The tenant can sue in small claims court. Without proper itemization, supporting documentation, and a move-in inspection checklist, the landlord’s deductions are difficult to defend. Statutory penalties may apply if the deduction is found improper.
Common mistakes?
Common mistakes include not providing itemization within the statutory window, itemization not supported by receipts, deductions for normal wear and tear, vague descriptions, and not sending to the tenant’s forwarding address.
Screen All-States tenants thoroughly before move-in
Bedbug issues are easier to manage when tenants follow inspection procedures and report quickly. Tenant Screening Background Check has been verifying renters since 2004 — credit, eviction filings, criminal background, and employment — across all 50 states and DC.
Related Resources
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Established 2004 · 20+ Years · All U.S. States & Territories · Statute-Based · Attorney-Reviewed
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