Free Texas Owner / Property Manager Disclosure
Required Texas ownership and management disclosure under Property Code Section 92.201. The landlord must disclose the name and either a street or post office box address of the holder of record title according to the county clerk’s deed records, and — only where an entity located off-site is primarily responsible for managing the dwelling — the name and street address of that management company.
Free Texas Owner / Property Manager Disclosure — overview
A Texas Owner / Property Manager Disclosure records the information Texas Property Code Section 92.201 requires a landlord to disclose to a tenant, or to a government official or employee acting in an official capacity. Section 92.201(c) lets the landlord give the information before the tenant ever asks, and Section 92.201(f) allows an actual name or an assumed name where an assumed name certificate has been recorded with the county clerk. The form on this page produces that disclosure.
Complete the Disclosure Form
Complete the form below to generate a comprehensive Texas Owner / Property Manager Disclosure. The form produces a multi-page PDF in legal-document format with all sections, signature lines, and tenant acknowledgment. Both parties should sign the printed copy.
1. Rental Property
2. Owner and Property Manager Information
3. Tenant Information
4. Landlord Information
5. Tenant Acknowledgment
About Texas Owner / Property Manager Disclosure
Texas Property Code Section 92.201(a) requires a landlord to disclose the name and either a street or post office box address of the holder of record title of the dwelling, according to the deed records in the county clerk’s office, and — only if an entity located off-site from the dwelling is primarily responsible for managing the dwelling — the name and street address of that management company. Note the asymmetry the statute draws: a post office box address is acceptable for the record title holder, but the management company’s address must be a street address. Section 92.201(b) permits three methods of disclosure to a tenant: writing given on or before the seventh day after the day the landlord receives the tenant’s request; continuous conspicuous posting in the dwelling, in the on-site manager’s office, or on the outside of the entry door to that office, on or before that seventh day; or inclusion in a copy of the tenant’s lease or in written rules given to the tenant before the request. A request from a government official or employee must be answered in writing on or before the seventh day (Section 92.201(d)), and a correction may be made by any of the authorised methods (Section 92.201(e)). Liability is not automatic: under Section 92.202 the landlord is liable only if the tenant requested the information, the landlord did not provide it, and the landlord still did not provide it before the eighth day after the tenant gave written notice that remedies may be exercised. Section 92.204 adds a bad-faith limb for wilfully giving or failing to correct incorrect information, and Section 92.205(a) sets the tenant’s remedies.
Texas’s Owner/Manager Disclosure Framework
- Statute: Texas Property Code Section 92.201
- Required: name and street or PO box address of the holder of record title per the county clerk’s deed records; name and street address of an off-site management company primarily responsible for managing the dwelling
- Form: writing given on or before the seventh day after the tenant’s request; or continuous conspicuous posting in the dwelling or at the on-site manager’s office; or inclusion in the lease or in written rules given before the request
- Tenant uses: serve legal notices, pursue claims, contact owner directly
- Remedies under Section 92.205(a), after the Section 92.202 request and eight-day written notice: a court order compelling disclosure; a judgment for the tenant’s actual costs of discovering the information; a judgment for one month’s rent plus $100; court costs and attorney’s fees; and unilateral termination of the lease without a court proceeding. A governmental body’s remedy under Section 92.205(b) is a judgment for $500 rather than one month’s rent plus $100
What the Disclosure Covers
- Name and street or PO box address of the holder of record title according to the county clerk’s deed records
- Name and street address of an off-site management company, where one is primarily responsible for managing the dwelling
- Owner and manager contact phone and email (a practical addition; Section 92.201 does not require either)
- 24-hour emergency contact number (a practical addition; Section 92.201 does not require it)
Tenant Reporting Responsibilities
Texas tenants should retain the ownership and management disclosure throughout the tenancy. Use these addresses to serve legal notices, written complaints, and habitability claims. Where the landlord gave the information by posting, or in the lease or written rules, Section 92.203 makes the landlord liable if a name or address changes and the landlord then fails to correct the information on or before the seventh day after the tenant gives the landlord written notice that the tenant may exercise the remedies under the subchapter if the corrected information is not provided within seven days.
Related Resources
- Texas habitability laws
- Texas landlord tenant laws
- Texas tenant screening laws
- Texas security deposit laws
- Texas eviction notice laws
- Habitability laws by state
Frequently Asked Questions
What exactly must a Texas landlord disclose about ownership and management?
Texas Property Code § 92.201(a) requires two items. First, the name and either a street or post office box address of the holder of record title of the dwelling, according to the deed records in the county clerk’s office. Second, if an entity located off-site from the dwelling is primarily responsible for managing the dwelling, the name and street address of that management company. Note the asymmetry the statute draws: a post office box is acceptable for the record title holder, but the management company’s address must be a street address. The duty runs to the tenant and to a government official acting in an official capacity.
Do I have to disclose a management company if I manage the property myself?
No. Section 92.201(a)(2) is conditional — it applies only if an entity located off-site from the dwelling is primarily responsible for managing the dwelling. An owner who manages personally, or a property with an on-site manager rather than an off-site management entity, has nothing to disclose under that subdivision. The record-title disclosure in § 92.201(a)(1) still applies in every case. If you engage an off-site management company mid-tenancy, the second item becomes disclosable, and § 92.203 then governs correction of information already given.
How can a landlord comply with the disclosure requirement?
Section 92.201(b) offers three routes for disclosure to a tenant. Give the information in writing to the tenant on or before the seventh day after the day the landlord receives the tenant’s request. Or post it continuously in a conspicuous place in the dwelling, in the office of the on-site manager, or on the outside of the entry door to that office, on or before that seventh day. Or include it in a copy of the tenant’s lease or in written rules given to the tenant before the tenant requests it. Section 92.201(d) requires a written answer to a government official within the same seven days.
Can a landlord disclose before the tenant asks?
Yes, and it is the cleaner approach. Section 92.201(c) expressly permits disclosure under § 92.201(b)(1) or (2) — the written-notice route or the posting route — before the tenant requests the information. The third route in § 92.201(b)(3), including the information in the lease or in written rules, works only if it is given to the tenant before the request. Building the disclosure into the lease packet at signing means the seven-day clock never starts, there is no request to track, and there is a dated document in the file if the point is ever raised.
Can a landlord use a company name or an assumed name?
Yes, within a defined limit. Section 92.201(f) provides that for the purposes of the section an owner or property manager may disclose either an actual name or names, or an assumed name if an assumed name certificate has been recorded with the county clerk. The recording is the condition — an unrecorded trade name does not qualify, and disclosing one would leave the disclosure incomplete. Section 92.204 adds a bad-faith limb for wilfully disclosing incorrect information under § 92.201(b)(1) or (2) or § 92.201(d), so the name given should be one that can be traced through public records.
When does a landlord actually become liable for failing to disclose?
Liability is not automatic on a missed deadline. Section 92.202(a) makes a landlord liable only if, after the tenant or government official requested the information under § 92.201, the landlord did not provide it, and the landlord still did not provide it before the eighth day after the tenant, official, or employee gave the landlord written notice that remedies under the subchapter may be exercised if the request is not met within seven days. Section 92.202(b) allows a written lease to require the tenant’s initial request to be in writing, and requires a government request to be in writing.
What can a tenant recover if the landlord does not comply?
Section 92.205(a) gives a tenant of a landlord liable under § 92.202, § 92.203, or § 92.204 one or more of five remedies: a court order directing the landlord to make the disclosure; a judgment for the tenant’s actual costs in discovering the information; a judgment for one month’s rent plus $100; a judgment for court costs and attorney’s fees; and unilateral termination of the lease without a court proceeding. A governmental body’s remedies under § 92.205(b) differ — a court order, its actual costs of discovery, a judgment for $500, and court costs and attorney’s fees.
What if the owner or manager information changes during the tenancy?
Section 92.203 addresses this for landlords who complied by posting, or by including the information in the lease or written rules. Such a landlord is liable if the information becomes incorrect because a name or address changes, and the landlord fails to correct it on or before the seventh day after the tenant gives written notice that the tenant may exercise the subchapter’s remedies if corrected information is not provided within seven days. Section 92.201(e) allows a correction to be made by any of the methods authorised for providing the information in the first place.
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⚖ Legal Disclaimer
This form is provided for general informational purposes only and does not constitute legal advice. For Texas landlord-tenant law guidance, visit Texas Real Estate Commission and review Texas Property Code Section 92.201. Consult a qualified Texas attorney for advice specific to your situation.
