Free Wyoming Security Deposit Itemization Form
Build the written, line-by-line deduction statement Wyoming requires under Wyo. Stat. Sec. 1-21-1208. Itemize each charge with its reason, auto-calculate the refund or the balance owed, and produce a signed PDF you can attach to the refund and deliver within 30 days of termination or 15 days after the renter’s new mailing address, whichever is later, or up to 60 days if there is damage.
A Wyoming security deposit itemization form is the written statement an owner uses to account, line by line, for every dollar withheld from a departing renter’s deposit. Under Wyo. Stat. Sec. 1-21-1208(a), when an owner applies any part of the deposit to accrued rent, damage, cleaning, or other contract costs, the owner must deliver or mail a written itemization of those deductions together with the reasons for them, within thirty days after termination of the rental agreement or within fifteen days after receipt of the renter’s new mailing address, whichever is later. Our Wyoming security deposit laws guide covers the wider framework, and the tenant screening laws by state hub helps you place renters who leave the unit clean in the first place.
Video: a plain-language walkthrough of the Wyoming deposit itemization statement – the written line-by-line accounting Sec. 1-21-1208 requires, the 30-day / 15-day-after-forwarding-address deadline, the extra 30 days for damage, and the full-deposit-plus-court-costs remedy.
Key Takeaways: Wyoming Deposit Itemization
- Wyo. Stat. Sec. 1-21-1208(a) requires a written itemization of any deductions with the reasons for them. Each amount withheld from the deposit must appear on its own line, described concretely, backed by a receipt or estimate.
- The itemization rides the same clock as the refund. Deliver it within thirty days of termination or fifteen days after the renter’s new mailing address, whichever is later, and up to sixty days when there is damage to the unit.
- Reasonable wear and tear is never a line item. Only accrued rent, damage beyond ordinary wear, cleaning to the move-in condition, and other contract costs may be itemized.
- The remedy is the full deposit plus court costs. Under Sec. 1-21-1208(c), an owner who unreasonably fails to itemize or misses the deadline can forfeit the entire deposit and pay the renter’s court costs, with no multiplier and no attorney fees added by the statute.
Generate Your Wyoming Itemization Statement
Complete the form below to build a Wyoming security deposit itemization statement ready to print, sign, and send. Enter the original deposit and any prepaid rent, then itemize each deduction with a specific description and the reason for it. The generator sums the deductions, subtracts them from the deposit and prepaid rent, and calculates the refund due to the renter, or the balance the renter owes when the deductions run higher. Every figure you type flows into the PDF, so the written itemization that Wyo. Stat. Sec. 1-21-1208 requires is produced for you in a single step. Attach the paid receipts and estimates behind each line, and pair the statement with our Wyoming security deposit return letter when you mail the refund.
✕A reason is mandatory for every deduction
Wyo. Stat. Sec. 1-21-1208(a) requires a written itemization of any deductions together with the reasons for them, delivered with the balance inside the statutory window. The statute does not carve out an exception for a deposit kept only for unpaid rent, so a single vague line such as “cleaning” or “damages” with no reason is exactly the kind of accounting that leaves an owner exposed. Say what was damaged or cleaned, why the charge was necessary, and keep the receipt or estimate for every line, including any accrued rent you deduct.
Wyoming Security Deposit Itemization Statement Builder
1. Parties
2. Tenancy and Unit
3. Deposit and Prepaid Rent
Wyoming returns the balance without interest under Sec. 1-21-1208(a); there is no interest line to enter. Include any prepaid rent that must be refunded to the renter along with the deposit; leave it at zero if none applies. A disclosed nonrefundable portion under Sec. 1-21-1207 is not part of the refundable balance and should not be entered here.
4. Itemized Deductions
List each deduction with a specific description and the reason, and keep the paid receipt or estimate. Deductions may cover accrued rent, damage beyond reasonable wear and tear, cleaning to the original condition, and other contract costs. Leave blank rows empty if not needed.
5. Utilities Deposit (if separately held)
A separately identified utilities deposit is handled on its own under Sec. 1-21-1208(b): refund within ten days of a satisfactory showing that all utility charges are paid. Enter it only if you held a distinct utilities deposit; leave at zero otherwise.
6. Statement Details
Wyoming’s Deposit Itemization Framework
Wyoming’s security deposit rules live in the Residential Rental Property Act, Article 12 of Chapter 21, Title 1 of the Wyoming Statutes. Compared with the dense, multi-duty codes of some states, Wyoming’s deposit framework is short and practical: the deposit may be applied to a defined set of costs, the balance and a written itemization must be returned inside a clear window, a nonrefundable portion must be disclosed up front, and an owner who ignores those duties faces a simple but severe remedy. The core return-and-itemize duty sits in Sec. 1-21-1208, the nonrefundable-deposit notice in Sec. 1-21-1207, and the general definitions and scope of the Act in the surrounding sections. Because the penalty forfeits the entire deposit, a single dropped step, especially a missing or vague itemization, can turn a routine move-out into a costly dispute.
The itemization statement sits at the center of that chain. It is the document by which the owner discharges the Sec. 1-21-1208(a) duty to account for the deposit in writing and to state the reasons for each deduction. Everything upstream, the rental agreement, the move-in condition record, and the deposit records, feeds into the numbers the statement reports, which is why the move-in documentation and the deposit records matter so much when a Wyoming deposit is disputed. A landlord who wrote a clear rental agreement and documented the unit at move-in has an easy time producing a defensible itemization; one who did neither is guessing, and guessing is what an “unreasonable failure to comply” looks like to a court.
Two dates, one deadline, whichever is later. Wyo. Stat. Sec. 1-21-1208(a) ties the itemize-and-return clock to two events: thirty days after termination of the rental agreement, or fifteen days after the owner receives the renter’s new mailing address. The owner has until the later of those two dates. If there is damage to the unit beyond normal wear and tear, the whole period is extended by an additional thirty days. Miss it, and the Sec. 1-21-1208(c) remedy, the full deposit plus court costs, comes into play.
What the Itemization Statement Does
The itemization statement is the document that proves the owner did the accounting the law requires. Under Wyo. Stat. Sec. 1-21-1208(a), when an owner applies any part of the deposit to accrued rent, damage, cleaning, or other contract costs, the owner must deliver or mail a written itemization of any deductions and the reasons for them. The itemization statement is that written accounting. It ties each deposit decision to a concrete, dated line item the owner can later produce if the renter challenges a deduction or points to the calendar.
The document does three things at once. It satisfies the statutory duty to account for the deposit in writing and to give a reason for every amount withheld. It gives the renter a specific, reviewable breakdown to accept or dispute, item by item. And it creates a contemporaneous record that answers a later challenge in circuit or small claims court. Without a properly delivered, reasoned, timely itemization, even legitimate deductions are exposed, because in Wyoming the failure to comply is measured against the full deposit: an owner who cannot show a timely, itemized accounting can be ordered to return everything, plus the renter’s court costs.
The itemization and the Wyoming return letter are companions, not duplicates. The return letter is the short cover accounting that goes out with the refund check; the itemization statement is the detailed schedule that lists each deduction and its reason and shows the arithmetic. Many owners generate both, staple the receipts to the itemization, and mail the package together. The statute is satisfied by the written itemization with reasons, whether it travels as a standalone statement or as an enclosure to the cover letter.
The 30-Day / 15-Day Deadline
The deadline is the heart of Sec. 1-21-1208, and its two-pronged structure catches owners who calendar from the wrong date. The statute requires the owner to deliver or mail the balance of the deposit and prepaid rent, and the written itemization of any deductions, within thirty days after termination of the rental agreement or within fifteen days after receipt of the renter’s new mailing address, whichever is later. The renter, for their part, is directed to notify the owner within thirty days of termination of the location where payment and notice may be made or mailed. In practice, that means an owner cannot safely close the clock until the renter both moves out and provides a forwarding address. If the renter supplies the new address promptly, the thirty-day prong usually controls; if the renter is slow to provide it, the fifteen-day prong can push the deadline out.
The renter should provide a new mailing address so the owner can deliver the balance and itemization. If the renter does not, the owner should mail the package to the last known address and keep proof of the mailing, because the fifteen-day prong assumes the owner eventually receives an address. The safest practice is to calendar thirty days from termination, ask for the forwarding address at move-out, complete the itemized accounting well before the deadline, and send everything by certified mail so the delivery date is provable. Waiting until the last week to price repairs is how owners miss the window, and a missed window is what exposes the owner to the Sec. 1-21-1208(c) remedy.
The Extra 30 Days When There Is Damage
Wyoming builds in one important extension. Sec. 1-21-1208(a) provides that if there is damage to the residential rental unit beyond normal wear and tear, the return period is extended by thirty days. That means a straightforward move-out with no damage is on the thirty-day or fifteen-day clock, while a move-out that involves damage repairs can run up to sixty days from termination. The extension exists because pricing and completing real repairs takes time, and the statute would rather the owner get the itemization right than rush it. It is not a license to sit on the deposit: the extension applies only where there is actual damage, and the owner still must produce a written itemization with reasons at the end of the extended period. The generator asks whether there was damage so the produced statement recites the correct deadline; when you rely on the extension, document the damage and the repair work carefully, because that documentation is what justifies the longer timeline.
No Interest, and No Statutory Cap
Wyoming keeps two things simple. First, the balance is returned without interest under Sec. 1-21-1208(a), so there is no interest calculation and no interest line on the itemization, unlike states that require a savings-rate payment on longer-held deposits. Second, Wyoming’s Residential Rental Property Act sets no statutory maximum on the amount of a security deposit; the figure is a matter of the rental agreement between the owner and the renter. Because there is no cap, the discipline shifts to the itemization: whatever the deposit amount, the owner must be able to account for every dollar withheld with a written reason and supporting proof, right down to the last line.
Nonrefundable Deposits and the Sec. 1-21-1207 Notice
Wyoming allows a portion of a deposit to be designated nonrefundable, but only with disclosure. Under Wyo. Stat. Sec. 1-21-1207, any rental agreement must state whether any portion of a deposit is nonrefundable, and written notice of that fact must also be provided to the renter at the time the deposit is taken by the owner or the owner’s designated agent. A landlord who wants to keep, say, a nonrefundable cleaning or pet fee must have said so in the rental agreement and given the renter written notice up front. If that disclosure was never made, the amount is not properly nonrefundable, and trying to keep it at move-out invites a dispute. On the itemization, a properly disclosed nonrefundable portion is not part of the refundable balance, so it should not be entered as the deposit figure; keep the refundable and nonrefundable amounts clearly separate so the renter can see how the numbers were reached.
The Remedy: Full Deposit Plus Court Costs
The remedy is what gives the itemization duty its teeth. Under Sec. 1-21-1208(c), if the owner or the owner’s agent unreasonably fails to comply with subsection (a) or (b), the renter may recover the full deposit and court costs. Wyoming does not impose a statutory multiplier such as double or triple damages, and Sec. 1-21-1208 does not award attorney fees, so the exposure is not a windfall in the way it is in some states. But do not underestimate it: the remedy is the entire deposit, not just the wrongfully withheld portion, plus the renter’s court costs. An owner who had two hundred dollars of legitimate cleaning charges but sent no reasoned itemization, or blew the deadline, can end up returning the whole deposit and paying costs. The word that does the work is “unreasonably,” and the way an owner shows reasonableness is a timely, reasoned, well-documented itemization.
The Utilities Deposit Rule
Wyoming treats a separately identified utilities deposit on its own faster clock, and the itemization form keeps it separate for that reason. Under Sec. 1-21-1208(b), property or money held and separately identified as a utilities deposit must be refunded to the renter within ten days of a satisfactory showing that all utility charges incurred by the renter have been paid. If no such showing is made within forty-five days of termination, the owner then applies the utilities deposit to the outstanding utility debt within fifteen days, and any refund still due the renter is paid within seven days after the deposit is applied, or within fifteen days after receipt of the renter’s new mailing address, whichever is later. If you collect a distinct utilities deposit, keep it clearly labeled and separate from the general security deposit, refund it promptly once the renter proves the utility bills are paid, and note its treatment on the itemization so the two accountings never blur together. The same Sec. 1-21-1208(c) remedy applies to a failure to comply with subsection (b).
What to Send With the Itemization Statement
A complete Wyoming deposit-itemization package usually includes:
- The itemization statement itself – generated above, signed and dated.
- The refund check – for the calculated balance, plus any prepaid rent to be refunded.
- Receipts or estimates for each deduction – the proof behind every line the statute’s reason requirement demands.
- The move-in and move-out condition record – it establishes baseline condition against end-of-tenancy condition.
- Dated move-out photographs – paired with the condition record.
- A copy of the rental agreement – for any deposit, nonrefundable-fee, or cost provisions it contains.
Send the package by certified mail with return receipt to the renter’s new mailing address, retain the mailing receipt, and keep copies of everything for several years, which comfortably covers Wyoming’s window for a later written-contract dispute.
Wyoming Statutory Detail, Line by Line
It helps to read the itemization requirement in the context of the whole of Sec. 1-21-1208, because each subsection controls a different part of the accounting. Subsection (a) is the return-and-itemize engine: it lists the permissible uses of the deposit, imposes the written-itemization-with-reasons duty, and sets the thirty-day / fifteen-day deadline, the without-interest rule, and the thirty-day damage extension. Subsection (b) carves out the separately identified utilities deposit and puts it on the ten-day, forty-five-day, and seven-day sub-clocks described above. Subsection (c) supplies the remedy, the full deposit plus court costs for an unreasonable failure to comply with (a) or (b).
The permissible-deduction list in subsection (a) is worth reading closely, because it is exclusive in spirit: the deposit may be applied to accrued rent, to damages to the residential rental unit beyond reasonable wear and tear, to the cost to clean the unit to the condition it was in at the beginning of the rental agreement, and to other costs provided by any contract. That last phrase, other contract costs, is not a blank check; it reaches only costs the rental agreement itself provides for, which is why a well-drafted lease and a matching itemization line are so useful. A charge that fits none of those buckets, or that the lease never mentioned, is the kind of deduction a renter successfully challenges.
Two adjacent sections round out the picture. Sec. 1-21-1207 is the nonrefundable-deposit disclosure section, and it is emphatically not a forwarding-address statute, a point worth stressing because deposit itemization forms cloned from other states sometimes mislabel it. Sec. 1-21-1207 does one thing: it requires the rental agreement to state whether any part of a deposit is nonrefundable and requires written notice of that fact when the deposit is taken. The rest of Article 12 supplies definitions and scope. Nothing in the Article sets a deposit cap or requires interest, which is why the Wyoming itemization is shorter than the equivalent in a heavily regulated state, yet still exacting on the one duty it does impose, the reasoned written itemization.