🏠 Move-In Condition Report
Document Property Condition at Move-In — Prevent Deposit Disputes
Your #1 Defense Against Security Deposit Disputes: Landlords who skip the move-in inspection lose deposit disputes at an alarming rate — courts default to “normal wear and tear” without documented baseline condition. Complete this form at move-in with the tenant present and signing. Photograph every room. Keep the original; give the tenant a copy.
🏠 Property & Tenancy
🕑 Room-by-Room Condition
Rating key: E = Excellent G = Good F = Fair P = Poor NA = Not Applicable. Note specific damage or defects in comments.
🔧 Surfaces & Systems
🔑 Keys & Access Issued
✏️ Signatures
Screen Every Tenant Professionally
Forms establish consent and document your process — professional screening reports deliver the data: credit, criminal, eviction history, and identity verification in minutes.
🔍 Order Screening Report →Move-In Condition Report — Landlord Guide
A signed, dated move-in condition report is the single most important document for protecting your right to make security deposit deductions. Without it, courts classify virtually all damage as “normal wear and tear” and rule against landlords.
How to Use This Form
- Complete during walkthrough: Fill out every room with the tenant present
- Photograph everything: Date-stamped photos supplement the written record
- Tenant signs at move-in: Their signature acknowledges the documented baseline
- Both parties keep copies: Tenant gets a copy; you keep the original
At Move-Out
Compare the move-out condition to this signed form. Damage beyond normal wear is deductible; pre-existing conditions documented here are not. Use with the Move-Out Inspection Checklist and Security Deposit Itemization.
⚖ Legal Disclaimer
These forms are provided for informational purposes only and do not constitute legal advice. FCRA requirements are complex and strictly enforced — violations carry statutory damages of $100–$1,000 per violation plus actual damages and attorney fees. Fair Housing law prohibits discrimination based on protected characteristics. Apply screening criteria consistently to all applicants. Consult a qualified attorney before making screening decisions. See our editorial standards for accuracy details.
