📋 Sample Tenant Screening Report

The report verifies that the applicant’s name, Social Security Number, and date of birth are consistent with data on file in nationwide public and proprietary records. SSN and DOB are redacted in the delivered report for security — you see confirmation of verification status, not the raw numbers.

💡 Why it matters: Identity fraud in rental applications is more common than most landlords realize. Applicants may use a sibling’s SSN, a fabricated identity, or slight name variations to hide a bad rental or criminal history. Verification catches mismatches before they become your problem.

A chronological history of addresses associated with the applicant’s identity across public and proprietary records nationwide. This is pulled independently of what the applicant provided on their application — allowing direct comparison.

💡 Why it matters: Compare the address history in the report against what the applicant wrote on their application. Gaps, omissions, or addresses they didn’t disclose often correspond to evictions or housing problems they’re trying to hide. Every address in the report can also be searched for eviction court records.

Individuals who have been associated with the applicant’s addresses or identity in public and proprietary records — including possible current and former household members, relatives, and personal or business associates.

💡 Why it matters: This section identifies individuals who may move into the unit without being disclosed on the application. It can also reveal a cosigner’s household relationships, or flag business associations that are relevant to income or background verification.

A nationwide criminal records search spanning county, state, and federal court records. Includes felony and misdemeanor convictions, pending charges, and a search of all registered sex offender databases across all 50 states.

💡 Why it matters: Criminal history is one of the most important factors in tenancy risk assessment. The nationwide scope catches records across all jurisdictions — not just the applicant’s current state. Under HUD Fair Housing guidance, criminal history must be evaluated using individualized assessment. See our criminal history screening guide.

A search of eviction court filings and judgments, unlawful detainer actions, and landlord-tenant dispute records nationwide. Includes both eviction judgments (tenant lost) and filings without judgment (filed but resolved before judgment).

💡 Why it matters: Prior eviction is the single strongest predictor of future eviction. A prior eviction judgment is a serious red flag. Even filings without judgment — where the landlord filed but the case was resolved — warrant follow-up questions. See our guide on checking rental history.

Civil court judgments, state and federal tax liens, and bankruptcy filings sourced from public court records nationwide.

💡 Why it matters: Unpaid civil judgments and tax liens indicate a pattern of not satisfying financial obligations — a direct predictor of rent payment reliability. Bankruptcies provide context for credit issues and may indicate recent or ongoing financial crisis.

Foreclosure filings and actions from public real estate records, along with any real property currently owned or previously owned by the applicant.

💡 Why it matters: A recent foreclosure indicates significant financial distress. Current real estate ownership can also clarify whether someone claiming to “need to rent” is being truthful about their housing situation — relevant context for understanding the application.

Employment history when reported in public and proprietary records. Note: employment data availability varies significantly by individual and employer reporting practices. This section supplements — but does not replace — direct income verification with pay stubs and employer confirmation calls.

💡 Why it matters: Employer records provide a cross-reference against what the applicant stated on their application. Discrepancies between reported and stated employers warrant follow-up. Always verify current employment and income directly — see our income verification guide.

Business entities — corporations, LLCs, partnerships — in which the applicant appears as a registered agent, officer, member, or owner in state corporate registry records.

💡 Why it matters: Corporate affiliations can reveal self-employment income sources, confirm business ownership, or surface business-related judgments or liens that cross-reference other report sections.

A full real estate credit report with comprehensive credit history and a blended credit score drawn from all three major credit reporting bureaus. This is a soft pull — it has no impact on the applicant’s credit score. The report includes premium analytical tools designed specifically for rental screening decisions.

💡 Why it matters: The blended score from all three bureaus gives you a more accurate and complete picture than a single-bureau pull. The real estate credit report includes analytical tools specifically calibrated for predicting rental payment behavior — not just general creditworthiness. See our guide on evaluating a renter’s credit.

The report pulls from a broad range of additional public record sources that may surface relevant information about the applicant’s history and background, including but not limited to:

• State and local court records beyond criminal and civil judgments
• Professional license records
• Voter registration records (where available)
• Motor vehicle registration records (where available)
• Hunting and fishing license records
• Concealed weapons permit records (where available)
• Other proprietary and public data sources aggregated nationwide

💡 Why it matters: The breadth of public record coverage means that relevant history is far less likely to slip through than with a single-source check. The nationwide aggregation surfaces records across all jurisdictions where the applicant has lived or done business.