National Property Management Forms
29 Essential Forms That Work in All 50 States
📄 No State-Specific Requirements • Fillable PDFs • Instant Download • Mobile-Friendly
These national forms are essential for day-to-day property management and work in all 50 states. Unlike state-specific notices (like eviction notices or lease agreements), these forms handle universal landlord tasks: documenting property condition, tracking maintenance, recording rent payments, and managing tenant communications.
All forms are 100% free, require no registration, and generate instant PDFs. Fill them out on your phone while doing property inspections or sitting at your desk. Professional, legally-sound documentation in minutes.
Tenant Information Sheet
Collect complete contact info, emergency contacts, employment details, and vehicle information for all tenants.
View Form →Move-In Condition Report
Document property condition before tenant moves in. Prevents 90% of security deposit disputes at move-out.
View Form →Move-Out Inspection Checklist
Final walk-through inspection. Compare to move-in report to justify security deposit deductions.
View Form →Property Inspection Checklist
Routine 6-month inspections. Catch small problems before they become $15,000 disasters.
View Form →Lease Violation Notice
Document rule violations (unauthorized pets, noise, smoking). Creates paper trail for eviction.
View Form →3-Day Notice to Pay Rent or Quit
Legal notice for non-payment of rent. Used in CA, NV, AZ, FL and other 3-day states. First step to eviction.
View Form →5-Day Notice to Pay Rent or Quit
Legal notice for non-payment. Used in IL, IN, OK, SC, WI and other 5-day states. Auto-calculates deadlines.
View Form →30-Day Notice to Vacate
End month-to-month tenancy. Works for landlords OR tenants. Most common termination notice nationwide.
View Form →60-Day Notice to Vacate
Extended notice for long-term tenants. Required in CA (1+ year), DE, GA, MD, VT, DC. Dual-purpose form.
View Form →Lease Termination Notice
Formal notice to end tenancy. Works for landlords OR tenants. Lease expiration or month-to-month.
View Form →24-Hour Entry Notice
Legal notice before entering rental property. Required by most states for repairs or inspections.
View Form →Maintenance Request Form
Track tenant repair requests with dates, priority levels, and completion status.
View Form →Repair Request Notice
Tenant-submitted repair request with priority levels. Creates written documentation of issues.
View Form →Rent Increase Notice
Formal notice of rent increase. Auto-calculates increase amount and percentage. State requirements included.
View Form →Pet Agreement Addendum
Comprehensive pet rules and responsibilities. Pet deposits, breed restrictions, damage liability.
View Form →ESA Verification Request
Request documentation for Emotional Support Animals. Fair Housing Act compliant. No pet fees for verified ESAs.
View Form →Lease Renewal Agreement
Extend lease with existing tenant. Update rent, terms, and lease end date.
View Form →Lease Renewal Offer
Send renewal offers to tenants. Shows current vs new rent with auto-calculated increase percentage.
View Form →Smoke & CO Detector Certificate
Document working smoke and carbon monoxide detectors. Protects from liability lawsuits.
View Form →Keys & Access Control Log
Track all keys, remotes, and access codes provided to tenant. Security documentation.
View Form →Rent Receipt
Provide proof of rent payment. Simple, professional receipt for every transaction.
View Form →Late Rent Notice
Formal notice of late rent payment. Documents late fees and payment deadline.
View Form →Demand for Rent Letter
Formal written demand for past-due rent. Stronger than late notice. Creates legal documentation.
View Form →Parking Violation Notice
Warning for parking violations. Creates documentation before towing vehicle.
View Form →Property Rules & Regulations
Comprehensive house rules. Noise, guests, parking, pets, cleaning, maintenance responsibilities.
View Form →Inspection Appointment Notice
Schedule property inspections with proper advance notice. Complies with state entry laws.
View Form →Estoppel Certificate
Tenant certification of lease terms. Required for property sales and refinancing.
View Form →Utility Transfer Letter
Transfer utilities at move-in/move-out. Avoid surprise bills and service gaps.
View Form →Roommate Agreement
Agreement between roommates. Split rent, chores, rules. Prevents $1,000s in disputes.
View Form →🛡️ Forms + Screening = Perfect Combination
These forms protect you during tenancy, but thorough screening prevents bad tenants from getting in your property. Screen every applicant with comprehensive credit, background, and eviction checks.
Complete Tenant Screening – $39.95
